UTIG encourages the open exchange of scientific ideas. Seminars and Discussion Hours are forums for the speaker(s) to present their ideas and to allow other attendees to learn, as well as contribute questions or comments. To this end, we want to create an inclusive environment where all participants feel that their presence is welcome and their contributions are valued.
- Speakers and all attendees should behave professionally: treating speakers and other attendees with respect and consideration. Professional conduct includes thoughtful appreciation of the ways in which power and status affect how people express themselves and how they interpret what is said. This is especially important to consider when speakers are early career scientists, job candidates, or being considered for promotion. Objectifying and otherwise unwelcomed comments about an individual’s physical appearance or ability are contrary to our community values.
- Constructive interaction between the speaker and the audience is encouraged. Speakers should try to present their material in an understandable way, taking into account the diverse levels of expertise in the audience. All audience members should feel free to respectfully ask constructive questions that lead to a broader and deeper understanding of the speaker’s points. If an attendee is not satisfied with the speaker’s response to their question or comment, then they should reserve follow-up for later discussion to allow the speaker to present their ideas and to allow other attendees to contribute questions or comments. We appreciate the efforts by the speaker to present their work, and this should be reflected by refraining from aggressive or otherwise disrespectful behavior.
- Discussion between attendees during a seminar should be kept to a minimum. The seminar is primarily a vehicle for the speaker to communicate with the audience.
- The host of the seminar speaker is formally in charge of the seminar. This includes reminding audience members of UTIG’s expectations concerning their conduct. However, given that the host may not be a senior member of the staff, all senior staff members present should be mindful of this code of conduct and should help to ensure that it is followed.
 Adapted from Washington University in St. Louis, Department of Physics, Code of Conduct for Seminars, https://physics.wustl.edu/code-conduct-seminars