Institute for Geophysics

Understanding the Earth and other planets to solve key problems that affect us all. The world needs geophysicists!

  • About
    • Institutional History
    • Mission & Science
    • Code of Conduct
    • Job Listings
    • Postdoctoral Fellowships
    • Outreach
    • Contact
    • UT Austin Science Olympiad
  • News
    • Media Releases
    • Geophysics Blog
    • In the News
    • Staff and Student Awards
    • Media Contacts
  • Research
    • Climate
    • Polar and Planetary
    • Energy
    • Marine Geosciences, Seismology and Tectonics
  • Staff
    • Research Scientists
    • Postdoctoral Fellows
    • Administrative Staff
    • Scientific Support Staff
    • Research Affiliates
    • Find an Expert
  • Students
    • Current Students
    • Recent Graduates
    • Meet the UTIG Student
    • Prospective Students
    • UT Marine Geology & Geophysics Field Course
  • Seminars
  • COVID-19
    • JSG Coronavirus Updates
    • Give to UT’s Student Emergency Fund

Travel Guide

Support for UTIG research staff and students.

Questions? travel@ig.utexas.edu

Before You Go

Submit a Request for Travel Authorization (RTA) at utdirect.utexas.edu

  • Assign to UTIG Travel – 00029 (check default to save)

Include notes in the RTA indicating if you are traveling with other UT personnel.

Contact travel@ig.utexas.edu if:

  • You need to rent a car
  • There will be group meals
  • Traveling within Texas
  • Traveling internationally
  • Traveling with students

Book travel through a UTIG travel admin or using ConcurSolutions.com.

BEFORE buying travel gear or supplies, please email purchasing@ig.utexas.edu.

While You’re Away

Consider starting a Travel Reimbursement Request at utdirect.utexas.edu to document expenses and organize receipts.

Travelers each must pay their own expenses; you can’t be reimbursed for someone else’s lodging, meals, etc.

Tips are reimbursable only up to 20% of the allowable pre-tax amount.

Alcohol is not reimbursable.

For travel in Texas, provide hotel state occupancy tax exemption form.

Need a rental vehicle unexpectedly? Contact Anthony Travel or travel@ig.utexas.edu for support.

When sharing a rental vehicle, only the person paying for the rental can be reimbursed for gas.

a group of students waves at the camera in front of a tropical beach landscape

When You Return

Submit original receipts with supporting documentation when required.

Review travel expenses and prepare them for submission.

Submit a Travel Reimbursement Request through utdirect.utexas.edu

  • Assign to UTIG Travel – 00029 (check default to save)

Alternatively, email travel@ig.utexas.edu or see a UTIG travel admin to initiate reimbursement.

For foreign travel:

  • Add explanatory notes/translations for all foreign language receipts
  • When available, provide bank or credit card statements showing the USD charge and any foreign currency charges

Turn receipts in within 60 DAYS of the last date of travel.

No receipt? Request replacement receipt; if that doesn’t work, submit proof of payment with a note that the original receipt is not available.

At hotel checkout, confirm:

  • Expenses are itemized, including taxes, parking, room service, etc.
  • Expenses are split correctly between travelers
  • No Texas State Occupancy or Sales Tax is included
  • Your receipt has a $0.00 balance

Important

Plan travel for maximum savings and efficiency.

Airfare reimbursement may not exceed the lowest available refundable airfare.

Change fees are only reimbursable if incurred for business-related reasons.

Coordinate with other travelers going on the same trip.

Expenses related to personal travel cannot be reimbursed.

Meal per diem is allowable only for the amount you actually spend, up to the daily max.

DO NOT claim the full meal per diem if you spend less.

Receipts

Save relevant contact information, trip documentation, and all receipts.

  • Airfare
  • Vehicle rentals
  • Taxi, bus, or train fare for travel between cities
  • Lodging:
    • Must be itemized
    • Must have $0 balance
  • Registration

Contacts

travel@ig.utexas.edu

Anthony Travel

+1 512-617-8444

+1 800-684-2044

UTTravel@anthonytravel.com

Anthony Travel After-Hours

+1 800-342-9008 (VIT Code S4RRG)

ISOS +1 215-942-8478 (Mbr#11BEGC000037)

Concur

ConcurSolutions.com

UT Travel Management

https://travel.utexas.edu/

Chris Lowery writing field notes in Hays, Kansas

University of Texas Institute for Geophysics

J.J. Pickle Research Campus,
Building 196
10100 Burnet Road (R2200)
Austin, TX 78758-4445

Phone: 512-471-6156
Fax: 512-471-2370

Driving Directions

Connect with us

  • Facebook
  • Instagram
  • Twitter
  • YouTube

QUESTIONS?

frontdesk@ig.utexas.edu
or contact the webmaster
social@ig.utexas.edu

RESOURCES

Seismograms

Publications Database

Texas ScholarWorks

Travel Guide for UTIG Employees

Google Scholar

Facilities

HELPFUL LINKS

Directory (EID)

Job Listings

UTIG Fact Sheet

UTIG Brochure

UTIG Science Vision Plan

UTIG Newsletter

UTIG Code of Conduct

Commitment to Diversity, Equity, and Inclusion

OUR PARTNERS

Bureau of Economic Geology

Department of Geological Sciences

Center for Planetary Systems Habitability

Visit the Jackson School's website

Copyright © 2022 University of Texas Institute for Geophysics
The University of Texas at Austin · Web Privacy Policy · Web Accessibility Policy